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  Required billing procedure outlined on pages 227 & 28 for Collection of council Dues and on page 61 for Suspension for Non-payment as listed in the Grand Knight's Handbook must be followed.

A council must have a registered Retention Chairman on file with Supreme. Suspensions will only be processed from July 1st through september 30th.

The prescribed billing and suspension procedure should be followed with the council including its delinquent number of members and amounts due on the Audit Report, Schedule C and the form 1845 should be for one of those members. The listing of the members and amount each owes must have been included with the State Deputy's and District Deputy's copy of the Audit report. Councils proposing to suspend members in excess of the number and dollar amounts reflected in "Section C, Due from Member" of the last Audit must provide documentation and request special approval from the State Deputy and Retention Chairman prior to issuing a Form 1845 on that member.

A Membership Conservation Reporting form must be completed for each member on whom a form 1845 has been written. The original of the form must be mailed to the State Deputy with the forms 1845 copies destined for Supreme and the State Deputy attached. The first copy of the form must be mailed to the District deputy with the forms 1845 attached.

Any member listed on a form 1845 must have been contacted by the council Retention committee in person to determine the reasons for the member dropping from the Order and to explain the benefits of remaining a Knight to the member. if advisable, a telephone call to set up an appointment may be made prior to the personal contact.

The Membership conservation Program requires that a council must have two consecutive audit reports completed and filed before a member can be suspended and that suspensions cannot exceed the numbers and amounts listed on the last Audit report.

Under no circumstances should a form 1845 be sent to supreme without following the required distribution and suspension procedure. If a form 1845 appears on Supreme's report without the State Deputy having received his copy, supreme will be advised to hold up processing the form 1845 and not to process the resulting Form 100.

If the prescribed procedures were completely followed and the name of the member listed on the Form 1845 corresponds with the listing on the last Audit report on file, the State Deputy will forward the Form 1845 to Supreme for their action.

If the prescribed procedures were not completely followed, but the member suspension was approved by the State Deputy and Retention Chairman, the State Deputy will forward the Supreme Office Copy to Supreme and notify the council's Financial Secretary of the approval and what part of the procedure was not followed. If not approved, the form shall be returned to the Council citing the reasons of no-approval and requesting the suspension be resubmitted in the next Audit period provided that the Audit is prepared and filed properly.

If the prescribed billing procedure and suspension procedure, as outlined on pages 27, 28, and 61 of the Grand Knight's Handbook, is followed as provided herein and the delinquent member does not meet his obligation within the prescribed period of time, a Form 100 Membership document for suspension may be filed by the council in accordance with pages A-3 and A-4 of the Financial secretary's Handbook.

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